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Annual General Meeting Notice

Our Annual General Meeting will look a bit different this year. It will take place virtually over Zoom on Sunday January 22nd – 7:00-8:00pm

We ask that you email [email protected] to sign up to attend the AGM ahead of time by Thursday January 19th, and we will send you the zoom link after that date over email.

SSU is a not for profit organization that is run by a volunteer Board of Directors, and is run under the Ontario Soccer governing body. Our Board of Directors have a passion for the sport of soccer, local youth sports, not for profits, and our entire membership as a whole. We are always looking for new volunteers to help oversee our programming and come onto our Board of Directors.

We have the below positions up for election this year.  Some of the specific duties we are looking to fill also is a coordinator for our pool of volunteers, an equipment/uniform coordinator, fundraising coordinator, etc:

  • Vice President (2 year commitment)
  • Director at Large x 4 positions available (2 year commitment)
  • Director at Large x 3 position available (1 year commitment)

*If you are interested in helping out in these roles, and would like more information please email [email protected] If you wish to nominate someone or be nominated for a position, please email [email protected] by Wednesday, January 18th.

*If you are unable to attend, we encourage you to appoint a proxy for your vote who will be attending. A proxy form can be found attached. AGM Proxy Form Proxy forms are held by someone you appoint who will be attending the meeting and having a say on your behalf. Only one proxy form per member who attends. The person you appoint should be in possession of the form during the AGM. Please send along your proxy form ahead of the AGM to [email protected] by Friday, January 20th.

AGM Agenda:

  1. Roll Call
  2. Report of Credentials Committee
  3. Minutes of Previous Annual General Meeting
  4. President’s Address
  5. Officer’s Report
  6. Treasurer’s Report
  7. Auditor’s Report
  8. Appointment of Auditors
  9. Other Reports
  10. Unfinished Business
  11. Amendments to Constitution
  12. Ratification of Decisions made by the Executive Council
  13. Roll Call
  14. Election of Board of Directors
  15. Any other Business
  16. Adjournment

Hope to see you there!

Minutes from 2022 Annual General Meeting

AGM Proxy Form